At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.

Job Summary

Performs highly diverse administrative duties, including handling multiple projects simultaneously, acting as a mentor for Administrative Assistants, coordinating meetings and conferences, preparing information for presentations through use of the computer, organizing travel arrangements, maintaining confidentiality of information distributed or received.

Essential Functions

• Manages Executive's calendar and independently schedules appointments.
• Screens incoming calls and correspondence and responds using discretion as appropriate.
• Prepares memorandums outlining and explaining administrative procedures and policies.
• Arranges programs, events or conferences by arranging for meeting areas and caterer, issuing information or invitations, coordinating speakers and controlling event budgets.
• Directs preparation of records, including agendas, notices, minutes and resolutions for Support Center meetings.
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports and other complex documents.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries. Compiles documents for travel related meetings and accompanies supervisor, as requested.
• Manages correspondence, meetings, etc. with outside officials.
• Manages communications and receives and compiles information from Executive's direct reports.

Knowledge/Skills/Abilities/Expectations

• Advanced computer skills, including Word, Excel and Access and PowerPoint.
• Strong interpersonal and organizational skills.
• Ability to self-direct and self-pace.
• Highly detail orientated
• Ability to work well with others in a team environment.
• Skilled in balancing multiple tasks
• Proficient typing skills of 60+ wpm.
• Ability to maintain a high level of confidentiality.
• Approximate percent of time required to travel: 10%
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.

ScionHealth has a comprehensive benefits package for benefit-eligible employees that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

Education

• High school graduate or equivalent

Experience

• Five years administrative or secretarial experience
• preferably in a large corporate environment reporting to a senior management level individual.